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The Papers of the Edmonton Town/City Secretary (1892-1912)

This series includes all incoming and outgoing correspondence and several administrative registers. The correspondence deals with all matters involving the Town, in particular municipal elections, water and sewer extensions, electric lighting, the street railway system, immigration, the sale of Town debentures, taxation, property alterations, and numerous petitions for extended services. The records have been classified according to subject and provided with an index.

This series contains the following classes:

  • Class 1: Outgoing correspondence, 1892-1894
  • Class 2: Outgoing correspondence, 1894-1896
  • Class 3: Incoming correspondence, 1895-1896
  • Class 4: Outgoing correspondence and census report, 1896-1899
  • Class 5: Incoming and outgoing correspondence, 1902-1903
  • Class 6: Plumbing undertaken for private citizens, 1902-1906
  • Class 7: Debentures sold, 1893-1906
  • Class 8: Electric metre recordings and payments, 1903
  • Class 9: Receipts and disbursements, 1903-1905
  • Class 10: Incoming and outgoing correspondence, 1904
  • Class 11: Incoming and outgoing correspondence, 1905
  • Class 12: Register and index of new buildings, 1905-1911
  • Class 13: Outgoing correspondence to various school districts, 1905-1907
  • Class 14: Electric light register, 1905-1906
  • Class 15: Incoming and outgoing correspondence, 1906
  • Class 16: Incoming and outgoing correspondence, 1907
  • Class 17: Debenture register, 1906-1910
  • Class 18: Electric metre books, 1907
  • Class 19: Electric metre books, 1908
  • Class 20: Incoming and outgoing correspondence, 1908
  • Class 21: Incoming and outgoing correspondence, 1909
  • Class 22: City Council Finance Committee, recommendations for payment, 1909-1911
  • Class 23: Disbursements, 1909-1911
  • Class 24: Incoming and outgoing correspondence, 1910
  • Class 25: Incoming and outgoing correspondence, 1911-1912

City of Edmonton. Office of the City Clerk fonds

  • CA EDM RG-8
  • Arquivo
  • 1875 - 2016

Fonds consists of minutes, reports, correspondence, invoices, clippings, scrapbooks, bylaws, contracts, minutes, and records relating to voter and census enumeration.

An order has been imposed on the material. The arrangement includes 15 series. The first 10 (RG-8.0 - RG-8.9) were processed in the 1970s and 1980s. Due to the size of the collection, the processing archivist decided to create a new division for each accession. From the 1990s onward the records were processed and arranged based on function, as reflected in RG-8.10 - RG-8.14.

RG-8.0: The Papers of the Edmonton Town/City Secretary (1892-1912). The records include outgoing and incoming correspondence from 1892 until the City of Edmonton's amalgamation with the Town Strathcona in 1912.

RG-8.1: Edmonton Financial Accounts (1892-1915). The records consist of four ledgers detailing the profits and expenditures of the Town/City of Edmonton, receipts, cash journals and other materials relating to the financial administration of the Town/City of Edmonton.

RG-8.2: Debenture (1897). The records consist of a single debenture issued by the Town of Edmonton payable to the order of the Bank of Hamilton.

RG-8.3: Office of the City Clerk (1891-1913). The records consist of a scrapbook, taxation records, legislation, building specifications and other materials.

RG-8.4: Election Scrapbooks (1918-1963). The records consist of scrapbooks compiled by the City Clerk's office relating to local elections and election procedures.

RG-8.5: Bylaws regarding Royal Visits (1939-1951). The records consist of bylaws relating to visits to Edmonton by members of the British Royal Family.

RG-8.6: Office of the City Clerk (1935-1972). The records contain correspondence, financial documents, election materials, personnel correspondence and other materials.

RG-8.7: Public Affairs Committee (1968-1973). The records consist of correspondence created by the Public Affairs Committee.

RG-8.8: Office of the City Clerk (1969-1974). The records consist of correspondence with the City Clerk concerning news media coverage of city affairs, public notices and university funding.

RG-8.9: Office of the City Clerk (1965-1973). The records consist of correspondence, reports, minutes and other materials related to the City of Edmonton's Finance and Budget Committee.

RG-8.10: Special Committee Reports of the City Clerk (1907-1966). The records consist of reports submitted by Special Committees appointed to study specific problems and issues.

RG-8.11: Civic Elections and Census Enumeration (1895-1974). The records consist of voter's lists, census documents, and other materials created by the Elections Office of the City of Edmonton.

RG-8.12: Bylaws (1892-2014). The records consist of repealed municipal bylaws.

RG-8.13: Contracts (1893-1989). The records consist of certified copies of municipal agreements for Edmonton and Strathcona with other parties.

RG-8.14: Minutes (1892-1991). The records consist of Council minutes.

Office of the City Clerk

Contracts

This series includes certified copies of agreement between the corporation of Edmonton and various other parties. This series also includes agreements made by the Town of Strathcona between 1899 and 1909.

Fire Insurance Plans

The series consists of Volume 1 and Volume 2 of the Chas. E. Goad Co. Fire Insurance Plan for Edmonton in 1913, and a copy of a ca. 1925 Fire Insurance Plan for Edmonton. Fire Insurance Plans were created to document the types of buildings and types of materials used in an area, which in turn informed how insurance companies issued rates. The keyplan for each year can be used to narrow the area in which a specific location can be found to a volume, and then an individual map.

Bylaws

The main legislative tool available to the Town of Jasper Place was the creation of bylaws. The municipality issued bylaws from it's incorporation as a Village in January 1950 until its amalgamation with the City of Edmonton in 1964.

Financial Records

This series consists of records related to the financial administration of Jasper Place. Records include debentures, payroll information, and financial records created during the annexation process in 1964. Finances were under the jurisdiction of the Town's Secretary Treasurer; as such, monthly financial statements were included with the Council Minutes (RG-101 Series 6).

Tax Assessment Records

The assessment and collection of taxes for the provision of basic municipal services was done by the Town Assessor. This role was under the Secretary-Treasurer until at least 1958, though by 1962 the Assessor reported directly to Town Council. The Assessor completed a yearly survey of property owners and recorded the information in ledgers in order to set tax rates based on income.

This series consists of material related to the assessment of various municipal taxes. Each tax assessment sheet captures the name of the landholder and information pertaining to their income and property. The tax assessments were undertaken by neighborhood. A summary of assessment was created for the period of 1960-1964. The material has been placed in alphabetical order by neighborhood.

Council Minutes

This series consists of town council minutes for the Town of Jasper Place from the period of January 1950 to August 1964. It also contains committee reports, financial statements, and the results of various elections and plebiscites.

Census and Voter Enumeration

The Town Clerk and Treasurer was responsible for undertaking a census of residents and voter enumeration. The first census was done in April 1954, and periodically thereafter with the final one completed in April 1964.

This series consists of records created as a result of this work. The material contains voters lists, census enumeration, polling district maps, training aids, and a letter of employment the the 1962 Census Taker and Enumerator.

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