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The Papers of the Edmonton Town/City Secretary (1892-1912)
CA EDM RG-8-8.0 · Série · 1892 - 1912
Parte de City of Edmonton. Office of the City Clerk fonds

This series includes all incoming and outgoing correspondence and several administrative registers. The correspondence deals with all matters involving the Town, in particular municipal elections, water and sewer extensions, electric lighting, the street railway system, immigration, the sale of Town debentures, taxation, property alterations, and numerous petitions for extended services. The records have been classified according to subject and provided with an index.

This series contains the following classes:

  • Class 1: Outgoing correspondence, 1892-1894
  • Class 2: Outgoing correspondence, 1894-1896
  • Class 3: Incoming correspondence, 1895-1896
  • Class 4: Outgoing correspondence and census report, 1896-1899
  • Class 5: Incoming and outgoing correspondence, 1902-1903
  • Class 6: Plumbing undertaken for private citizens, 1902-1906
  • Class 7: Debentures sold, 1893-1906
  • Class 8: Electric metre recordings and payments, 1903
  • Class 9: Receipts and disbursements, 1903-1905
  • Class 10: Incoming and outgoing correspondence, 1904
  • Class 11: Incoming and outgoing correspondence, 1905
  • Class 12: Register and index of new buildings, 1905-1911
  • Class 13: Outgoing correspondence to various school districts, 1905-1907
  • Class 14: Electric light register, 1905-1906
  • Class 15: Incoming and outgoing correspondence, 1906
  • Class 16: Incoming and outgoing correspondence, 1907
  • Class 17: Debenture register, 1906-1910
  • Class 18: Electric metre books, 1907
  • Class 19: Electric metre books, 1908
  • Class 20: Incoming and outgoing correspondence, 1908
  • Class 21: Incoming and outgoing correspondence, 1909
  • Class 22: City Council Finance Committee, recommendations for payment, 1909-1911
  • Class 23: Disbursements, 1909-1911
  • Class 24: Incoming and outgoing correspondence, 1910
  • Class 25: Incoming and outgoing correspondence, 1911-1912
Edmonton Financial Accounts (1892-1915)
CA EDM RG-8-8.1 · Série · 1892 - 1915
Parte de City of Edmonton. Office of the City Clerk fonds

This series includes correspondence, ledgers and receipts. This series contains the following classes:

  • Class 1: Journal detailing income and expenditures, 1892-1915
  • Class 2: Cash book detailing income and expenditures, 1892-1902
  • Class 3: Ledger detailing finances of various departments and listing the major areas of public expenditure, 1892-1899 (includes index)
  • Class 4 : Ledger detailing the financial situation of the Town and listing the major areas of expenditure and sources of revenue, 1899-1904 (includes index)
  • Class 5: Two cheque books, 1894-1896
  • Class 6: Correspondence, receipts and financial statements, 1896-1904
  • Class 7: Insurance policy for the City of Edmonton protecting from embezzlement by the Secretary-Treasurer, 1900
Sem título
Edmonton Coronation Celebration Committee
RG-8-8.31 · Série · 1937
Parte de City of Edmonton. Office of the City Clerk fonds

The coronation of George VI and his wife Elizabeth as King and Queen of the United Kingdom took place May 12, 1937. In preparation, a meeting was held by the City of Edmonton March 10, 1937 to discuss a suitable form of celebration for the occasion. The Edmonton Coronation Celebration Committee was thus established, charged with formulating the plans for the observance and celebration of the event. This series contains minutes, correspondence, and financial records of the Committee and it's various subcommittees.

City Crest Committee
CA EDM RG-8-8.30 · Série · 1949
Parte de City of Edmonton. Office of the City Clerk fonds

This series contains the original City Crest designed by R. B. Mackenzie adopted by Council in 1949. For more information about the activities of this committee, see RG-11 Series 1.4 files 204-206, and 208-209.

Sem título
Bylaws regarding Royal Visits
CA EDM RG-8-8.5 · Série · 1939 - 1951
Parte de City of Edmonton. Office of the City Clerk fonds

This series includes a single file containing Bylaw 926 and Bylaw 1425, which relate to Royal Visits to Edmonton in 1939 and 1951 respectively. Also included is a press release and map of the route of Royal progress in 1939.

Election Scrapbooks (1918-1963)
CA EDM RG-8-8.4 · Série · 1918 - 1963
Parte de City of Edmonton. Office of the City Clerk fonds

The City Clerk's Department was established August 20, 1912 by Bylaw 425, which stated in part that the City Clerk was responsible for performing all duties required in regard to municipal and school elections and the voting of the burgesses upon referred bylaws. In 1964 the City Clerk ceased to be responsible for municipal elections and censuses. A position of Returning Officer was created within the City Clerk's Department, which took on the responsibility for elections.

This series includes 14 scrapbooks divided into different themes.

Scrapbook 1: Voting on School Money Bylaws, 1922-1938
Scrapbook 2: Plebiscite Ballots, 1922-1963
Scrapbook 3: Notices of Polling Places, 1919-1962
Scrapbook 4: Ballots for Mayoral Elections, 1922-1963
Scrapbook 5: Ballots for Public School Trustees, 1918-1963
Scrapbook 6: Ballots for Separate School Trustees, 1918-1963
Scrapbook 7: Instructions to Deputy Returning Officers and Assistant Deputy Returning Officers, 1919-[ca.1955]
Scrapbook 8: Poll Clerks and Constables, [ca.1938-1945]
Scrapbook 9: Voters' List Certificates, 1938-1952
Scrapbook 10: Ballots for Aldermanic Elections, 1923-1955
Scrapbook 11: Ballots for Aldermanic Elections, 1956-1963
Scrapbook 12: Instructions for Election Campaign Meetings, 1953-1956
Scrapbook 13: Notices of Public Meetings for Elections, [ca.1928]-1956
Scrapbook 14: Instructions for Election Campaign Meetings, 1928-1952

Bylaws Committee Reports
CA EDM RG-8-8.16 · Série · 1930 - 1965
Parte de City of Edmonton. Office of the City Clerk fonds

This series contains reports from the Bylaws Committee. The Bylaws & Legislation Committee held their first meeting September 7, 1921. The name was changed in 1928 to the Bylaws Committee.

In 1965 Council requested that the City Commissioners look into the continued need of the Bylaws and Finance Committees. Council accepted their recommendation that a Committee of the Whole be struck to handle the issues previously dealt with by those two committees. The final meeting of the Bylaws Committee occurred April 11, 1965.

Finance Committee Reports
CA EDM RG-8-8.17 · Série · 1922 - 1965
Parte de City of Edmonton. Office of the City Clerk fonds

This series contains reports from the Finance Committee. The Finance Committee was established in 1914. The Committee discussed City financial matters and reported to Council. The Finance Committee was succeeded by the Finance and Budgeting Committee, then the Economic Affairs Committee.

Special Committee Reports of the City Clerk (1907-1966)
CA EDM RG-8-8.10 · Série · 1907 - 1966
Parte de City of Edmonton. Office of the City Clerk fonds

Specially appointed committees were struck to meet the needs of the City Council to respond to specific issues arising from the business of the City. Calls for investigation of administrative matters, organization of public meetings, special commemorative events, or fact finding to answer questions raised by aldermen led to the appointment of short-term committees. By 1915, many of these committees such as the Finance Committee and the Negotiating Committee were routinely appointed each year. Other committees had shorter lifespans, or changed name and focus as the needs of the City Council changed.

During the period following the Second World War the work of organizing these committees increased significantly and a Secretary to the Committees was hired. Eventually the committee structure stabilized to four or five regularly appointed bodies which appear in most of the years from the 1930s onwards.

This series contains correspondence and special reports from these special committees.