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Discrete Items

This series includes material created at City Hall for ceremonial purposes, such as guest books; material relating to the City’s corporate identity such as flags, a tartan, and a City crest; and documents meant to raise awareness such as proclamations. It also includes discrete items relating to specific special events and miscellaneous reports collected by the department.

The material in this series is not part of a particular business unit, function, or Committee for which we have records. Since nothing else exists at present to contextualize the material, it has been described as a series of discrete items.

Edmonton directories

This series is comprised of local directories, many of which include the name and occupation of the resident. Most can be searched by either name or street address.

The directories include:

  • Edmonton Directories, 1895, 1905/06-2019
  • Lowe’s Directory, 1899
  • Henderson’s Manitoba and Northwest Territories Gazetteer and Directory, 1904 (Edmonton only)
  • Henderson’s Directory, 1905
  • Henderson’s Directory, 1907-1917, 1919-1987
  • Edmonton Street Address Numerical Directory, 1967-1997
  • Polk criss-cross Directory, 1996-1999

Heritage

This series consists of records of the City of Edmonton’s heritage-related organizations.

This series contains the following sub-series:

  • Subseries 2.1: Archives Committee
  • Subseries 2.2: Archives and Landmarks Committee
  • Subseries 2.3: Edmonton Historical Board
  • Subseries 2.4: Archives

Corporate Newsletters

On March 5, 1976 the first City of Edmonton Employee Publication was released by the Public Relations Department as a means of communication between all City of Edmonton employees. It provided information on what was happening in the different departments; topics of general interest; and on personal events such as births, marriages, retirements, and deaths. Contents were solicited from all City employees and then selected by the editor H. L. Pawson (also the Public Relations Director).

Between July 1976 and December 1983, the publication was called Mainstream. Starting in January, 1984, the publication was changed in reaction to the economic downturn. Now called Ministream, it was smaller (and cheaper to produce), and came out bi-weekly rather than only ten times a year. Ministream provided factual reports of major events in Civic life with a focus on how they affected employees, but also included cartoons, photographs, guest editorials, benefits updates, and a classified section. Ministream also began running articles that dealt with social issues affecting employees, such as domestic violence, HIV and AIDS, and famine overseas.

January 18, 1991 was the debut issue of City LINK, which replaced Ministream. Similarly, City LINK was a timely, cost-effective news service for employees. City LINK was bi-weekly until September 1995, when it became a monthly publication.

In February 2014 greatcitynews quietly replaced City LINK. greatcitynews was distributed monthly and provided news on civic plans, policies and programs; corporate and individual work-related achievements, and employee learning and development, benefits, health, safety, and fitness. The last print issue of greatcitynews was published December 2015, after which time it was only available electronically.

This series contains copies of Mainstream, Ministream, City LINK, and greatcitynews.

Reports

This series contains annual reports from the Power Plant Department, the Water Supply and Purification Plant, Edmonton Generation and Water Treatment, Edmonton Power, Water and Sanitation, and Environmental Services. It also contains power supply reports, statistical reports, feasibility studies, and reports about the Rossdale Power Plant. There are also a number of reports from the Edmonton Power Library which were created by other areas, including the Auditor General, Central Supply and Services, Corporate Policy Planning, edmonton telephones, Engineering, Finance, the Fiscal Policy Management Committee, the Office of the City Clerk, Planning, Real Estate and Supply Services, and Transportation.

Clippings files

In the 1940s, the Archives and Landmarks Committee, together with the Northern Alberta Pioneers and Old Timer’s Association, began keeping subject based clippings files. Another collection of clippings files was started by the Legislative Library, donated to the Provincial Archives of Alberta and then transferred to the Archives and Landmarks Committee. When it was formed in 1971, the City of Edmonton Archives took over the Committee’s textual collections, including the clippings files. The Archives continued to add to the clippings files until 2017.

Over the years, diverse arrays of materials ranging from original documents to publications were kept in these files. This type of cataloguing was common, however archival best practice has moved away from this method. Many archives no longer maintain clippings files and when they do, they generally contain only published materials.

Currently, there are three distinct types of material located within the City of Edmonton Archives Clippings Files:

  • Clippings: Materials removed, or clipped, from a larger piece, usually a newspaper or periodical.

  • Ephemera: Materials, usually printed documents, created for a specific, limited purpose, and generally designed to be discarded after use. Examples include advertisements, tickets, brochures, and receipts.

  • Discrete Item: An item, usually unique and original, that is not part of a larger body of material (e.g., a fonds or collection). Repositories sometimes acquire materials that do not form a part of a larger fonds, collection or series. Context of creation, accumulation and use may or may not be known and, even if they are known, no other materials of the same provenance may be held by the repository. At the City of Edmonton Archives some discrete items were once part of a larger body and were moved to a clippings file.

This series consists of over 26,000 clipping files. The series has been divided into the following subseries:

  • Subseries 1: Biography clippings files
  • Subseries 2: City clippings files
  • Subseries 3: General clippings files

Facilities

This series consists of records relating to the erection, operation and maintenance of sports, athletic, recreation and leisure facilities, pools and arenas. It contains records relating to organizations and facilities providing sports and recreation opportunities, including special events (like the Universiade Games in 1983) and festivals, for the citizens of Edmonton. It includes specialty and educational attractions such as the zoos, Fort Edmonton Park, John Janzen Nature Centre, the Queen Elizabeth Planetarium, the Edmonton Science Centre, and the Muttart Conservatory, and includes the programming aspects of animating those facilities.

This series contains the following sub-series:

  • Subseries 4.1: Recreation Facilities
  • Subseries 4.2: Valley Zoo
  • Subseries 4.3: Fort Edmonton Park
  • Subseries 4.4: Universiade ‘83
  • Subseries 4.5: Muttart Conservatory
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