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CA EDM RG-8-8.4 · Series · 1918 - 1963
Part of City of Edmonton. Office of the City Clerk fonds

The City Clerk's Department was established August 20, 1912 by Bylaw 425, which stated in part that the City Clerk was responsible for performing all duties required in regard to municipal and school elections and the voting of the burgesses upon referred bylaws. In 1964 the City Clerk ceased to be responsible for municipal elections and censuses. A position of Returning Officer was created within the City Clerk's Department, which took on the responsibility for elections.

This series includes 14 scrapbooks divided into different themes.

Scrapbook 1: Voting on School Money Bylaws, 1922-1938
Scrapbook 2: Plebiscite Ballots, 1922-1963
Scrapbook 3: Notices of Polling Places, 1919-1962
Scrapbook 4: Ballots for Mayoral Elections, 1922-1963
Scrapbook 5: Ballots for Public School Trustees, 1918-1963
Scrapbook 6: Ballots for Separate School Trustees, 1918-1963
Scrapbook 7: Instructions to Deputy Returning Officers and Assistant Deputy Returning Officers, 1919-[ca.1955]
Scrapbook 8: Poll Clerks and Constables, [ca.1938-1945]
Scrapbook 9: Voters' List Certificates, 1938-1952
Scrapbook 10: Ballots for Aldermanic Elections, 1923-1955
Scrapbook 11: Ballots for Aldermanic Elections, 1956-1963
Scrapbook 12: Instructions for Election Campaign Meetings, 1953-1956
Scrapbook 13: Notices of Public Meetings for Elections, [ca.1928]-1956
Scrapbook 14: Instructions for Election Campaign Meetings, 1928-1952

CA EDM RG-8-8.6 · Series · 1935 - 1972
Part of City of Edmonton. Office of the City Clerk fonds

This series includes correspondence relating to municipal elections, personnel, the development of parks and recreational facilities, planning, and the proposed Civic Centre/Omniplex. There are also small amounts of material related to finances, utilities, housing, welfare and social services, and the police and fire departments. This series was divided into 177 Classes.

Contracts
CA EDM RG-8-8.13 · Series · 1893 - 1989
Part of City of Edmonton. Office of the City Clerk fonds

This series includes certified copies of agreement between the corporation of Edmonton and various other parties. This series also includes agreements made by the Town of Strathcona between 1899 and 1909.

Committee Minutes
CA EDM RG-8-8.15 · Series · 1895 - 1970, predominant 1912 - 1968
Part of City of Edmonton. Office of the City Clerk fonds

This series contains minutes from various Council Committees. Much of City Council's business was conducted through these Committees, which then reported to Council. Many specially appointed committees existed, as well as two standing committees: the Bylaws Committee (1922-1965) and Finance Committee (1914-1965).

In an attempt to streamline meetings, in 1965 the Committee of the Whole was established, replacing the Bylaws and Finance Committees. The Committee of the Whole met prior to Council meetings to listen to delegations and consider matters, and bring forward recommendations to the regular Council meeting.

CA EDM RG-8-8.10 · Series · 1907 - 1966
Part of City of Edmonton. Office of the City Clerk fonds

Specially appointed committees were struck to meet the needs of the City Council to respond to specific issues arising from the business of the City. Calls for investigation of administrative matters, organization of public meetings, special commemorative events, or fact finding to answer questions raised by aldermen led to the appointment of short-term committees. By 1915, many of these committees such as the Finance Committee and the Negotiating Committee were routinely appointed each year. Other committees had shorter lifespans, or changed name and focus as the needs of the City Council changed.

During the period following the Second World War the work of organizing these committees increased significantly and a Secretary to the Committees was hired. Eventually the committee structure stabilized to four or five regularly appointed bodies which appear in most of the years from the 1930s onwards.

This series contains correspondence and special reports from these special committees.

CA EDM RG-8-8.11 · Series · 1895 - 2013
Part of City of Edmonton. Office of the City Clerk fonds

This series consists of the records created by the Office of the City Clerk relating to local elections. The material has been arranged into the following subseries:

  • Subseries 1: Published Voters' Lists
  • Subseries 2: Original Ledgers
  • Subseries 3: Maps
  • Subseries 4: Ballot Samples
  • Subseries 5: Operational Records
Civic Elections and Census Enumeration