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City Clerks and Administrative Records

This series consists of records related to the City Clerk's Office. This series contains the following subseries:

1.1 Bylaws and Licenses
This subseries contains correspondence, drafts, final copy, and enforcement regulations relating to bylaws and licenses enacted in the city.

1.2 Elections and Census
This subseries contains correspondence, drafts, promotional materials, information circulars, and other materials relating to elections and census studies held in the city.

1.3 Shared Management Services
This subseries contains records which deal with the number of services which were provided to many or all of the City's departments. This includes printing services, advertising and promotions, communications, information technology (IT) services, the Civic Garage, the legal department, the stores and works department, and the coordination of civic special events (such as VIP visits, anniversary celebrations and commemorations of historic events).

1.4 Mayor / Council Inquiries & Correspondence
This subseries contains correspondence, to and from the Mayor, Commissioners, and Councilors relating to issues raised for council action, including complaints and inquiries.

1.5 Departmental Reports / Policies
This subseries contains reports prepared by City departments, and policies and procedures they proposed to be approved by the Councilors.

1.6 Personnel / City Employees
This subseries contains correspondence and procedures dealing with city employees, including negotiations with unions, contract staff, benefits, and attendance at conferences.

1.7 Advisory and Standing Committees
This subseries contains correspondence, reports, action requests, and other administrative materials relating to committees struck by and reporting to City Council.

Commissioners' Reports (1906-1932)

The files in Sub-series 10.1 consist of an accounts ledger (1909-1920); Commissioner's reports to City Council (1923-1928); City of Edmonton monthly Departmental reports and statistics (1927- April 1932); and City of Edmonton Engineering Department summary of revenue and expenditures (1923, 1925-1927). Note that duplicates of these reports are also found in RG-11 Series 10.2, with the monthly Departmental reports and statistics and Engineering Department summaries often attached as addendum to the Commissioner's reports

Paul Norris

This series contains records created by Paul Norris while serving as an Alderman in the City of Edmonton. The majority of the records are alphabetical subject files of correspondence and council inquiries. There are also several boxes of correspondence with his constituents arranged chronologically. Some issues included in the constituents' correspondence also appear in the subject files.

Norris, Paul

Minutes

This series contains the council minutes from the Village of North Edmonton.

File list:

  • File 1: Council Minutes, 1910-1912

Clippings files

In the 1940s, the Archives and Landmarks Committee, together with the Northern Alberta Pioneers and Old Timer’s Association, began keeping subject based clippings files. Another collection of clippings files was started by the Legislative Library, donated to the Provincial Archives of Alberta and then transferred to the Archives and Landmarks Committee. When it was formed in 1971, the City of Edmonton Archives took over the Committee’s textual collections, including the clippings files. The Archives continued to add to the clippings files until 2017.

Over the years, diverse arrays of materials ranging from original documents to publications were kept in these files. This type of cataloguing was common, however archival best practice has moved away from this method. Many archives no longer maintain clippings files and when they do, they generally contain only published materials.

Currently, there are three distinct types of material located within the City of Edmonton Archives Clippings Files:

  • Clippings: Materials removed, or clipped, from a larger piece, usually a newspaper or periodical.

  • Ephemera: Materials, usually printed documents, created for a specific, limited purpose, and generally designed to be discarded after use. Examples include advertisements, tickets, brochures, and receipts.

  • Discrete Item: An item, usually unique and original, that is not part of a larger body of material (e.g., a fonds or collection). Repositories sometimes acquire materials that do not form a part of a larger fonds, collection or series. Context of creation, accumulation and use may or may not be known and, even if they are known, no other materials of the same provenance may be held by the repository. At the City of Edmonton Archives some discrete items were once part of a larger body and were moved to a clippings file.

This series consists of over 26,000 clipping files. The series has been divided into the following subseries:

  • Subseries 1: Biography clippings files
  • Subseries 2: City clippings files
  • Subseries 3: General clippings files

Archives Committee

This sub-series consists of one file created by Albert Edward Ottewell, Chairman, and one file created by Alfred Russell, Secretary. The files contain correspondence relating to the acquisition of information about establishing a civic archives committee, draft and final minutes, and reports.

The subseries contains the following two files:

  • File 1 - Chairman's Files (1938-1944)
  • File 2 - Secretary's Files (1938-1940)

Archives Committee

Recreation Facilities

This sub-series contains correspondence, reports, minutes, and other material relating to City recreation facilities. It also contains material from community organizations that worked closely with recreation facility staff.

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