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The City Clerk's Department was established August 20, 1912 by Bylaw 425, which stated in part that the City Clerk was responsible for performing all duties required in regard to municipal and school elections and the voting of the burgesses upon referred bylaws. In 1964 the City Clerk ceased to be responsible for municipal elections and censuses. A position of Returning Officer was created within the City Clerk's Department, which took on the responsibility for elections.

This series includes 14 scrapbooks divided into different themes.

Scrapbook 1: Voting on School Money Bylaws, 1922-1938
Scrapbook 2: Plebiscite Ballots, 1922-1963
Scrapbook 3: Notices of Polling Places, 1919-1962
Scrapbook 4: Ballots for Mayoral Elections, 1922-1963
Scrapbook 5: Ballots for Public School Trustees, 1918-1963
Scrapbook 6: Ballots for Separate School Trustees, 1918-1963
Scrapbook 7: Instructions to Deputy Returning Officers and Assistant Deputy Returning Officers, 1919-[ca.1955]
Scrapbook 8: Poll Clerks and Constables, [ca.1938-1945]
Scrapbook 9: Voters' List Certificates, 1938-1952
Scrapbook 10: Ballots for Aldermanic Elections, 1923-1955
Scrapbook 11: Ballots for Aldermanic Elections, 1956-1963
Scrapbook 12: Instructions for Election Campaign Meetings, 1953-1956
Scrapbook 13: Notices of Public Meetings for Elections, [ca.1928]-1956
Scrapbook 14: Instructions for Election Campaign Meetings, 1928-1952

This series includes correspondence relating to municipal elections, personnel, the development of parks and recreational facilities, planning, and the proposed Civic Centre/Omniplex. There are also small amounts of material related to finances, utilities, housing, welfare and social services, and the police and fire departments. This series was divided into 177 Classes.

This series comprises repealed municipal bylaws.

This series includes certified copies of agreement between the corporation of Edmonton and various other parties. This series also includes agreements made by the Town of Strathcona between 1899 and 1909.

This series contains minutes from various Council Committees. Much of City Council's business was conducted through these Committees, which then reported to Council. Many specially appointed committees existed, as well as two standing committees: the Bylaws Committee (1922-1965) and Finance Committee (1914-1965).

In an attempt to streamline meetings, in 1965 the Committee of the Whole was established, replacing the Bylaws and Finance Committees. The Committee of the Whole met prior to Council meetings to listen to delegations and consider matters, and bring forward recommendations to the regular Council meeting.

This series includes correspondence, ledgers and receipts. This series contains the following classes:

• Class 1: Journal detailing income and expenditures, 1892-1915
• Class 2: Cash book detailing income and expenditures, 1892-1902
• Class 3: Ledger detailing finances of various departments and listing the major areas of public expenditure, 1892-1899 (includes index)
• Class 4 : Ledger detailing the financial situation of the Town and listing the major areas of expenditure and sources of revenue, 1899-1904 (includes index)
• Class 5: Two cheque books, 1894-1896
• Class 6: Correspondence, receipts and financial statements, 1896-1904
• Class 7: Insurance policy for the City of Edmonton protecting from embezzlement by the Secretary-Treasurer, 1900

This series consists of records created by the Public Affairs Committee. It includes meeting minutes, agendas and attachments from 1968-1985 (files 1-503), reports to Council from 1968-1981 (files 504-705) and Committee correspondence from 1968-1973 (files 706-883).

This series contains material relating to different committees and subjects dealt with by municipal government. The material was arranged into 64 classes based on subject.

This series contains reports from committees on finance and budget, economic affairs, legislative matters, utilities, and engineering. It also contains correspondence with the City Commissioners on proposals, answers to inquiries, and reports.

This series contains reports from the Finance Committee. The Finance Committee was established in 1914. The Committee discussed City financial matters and reported to Council. The Finance Committee was succeeded by the Finance and Budgeting Committee, then the Economic Affairs Committee.