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City of Edmonton. Office of the Mayor fonds

  • CA EDM RG-6
  • Fonds
  • 1945 - 1997

This fonds consists of minutes, reports, correspondence, speeches, and other records relating to the functions performed by the Mayor of Edmonton that were sent to the City of Edmonton Archives by the Mayor's Office.

An order has been imposed on the material. Files are arranged in alphabetically while material within the files are arranged chronologically. Wherever possible original file titles were retained.

The arrangement includes 11 series, which are as follows:

  • Series 1: Harry Ainlay
  • Series 2: Sidney Parsons
  • Series 3: William Hawrelak
  • Series 4: Elmer Roper
  • Series 5: Vincent Dantzer
  • Series 6: Ivor Dent
  • Series 7: Terry Cavanaugh
  • Series 8: Cecil Purves
  • Series 9: Laurence Decore
  • Series 10: Jan Reimer
  • Series 11: Bill Smith

Office of the Mayor

Harry Ainlay

The series consists of permits issued by the Mayor's Office, speeches, greetings, proclamations, and correspondence.

File list:

  • File 1: Licenses: Permits issued from the Mayor's Office (December 1945 - May 1949)
  • File 2: Speeches: Speeches, greetings, proclamations (November 1945 - February 1947)
  • File 3: Speeches: Speeches, greetings, proclamations (March - September 1947)
  • File 4: Speeches: Speeches, greetings, proclamations (October 1947 -April 1948)
  • File 5: Correspondence: greetings, letters of gratitude, correspondence (January -July 1948)

Ainlay, Harry

Original Ledgers

This subseries consists of the original ledgers used to record information regarding Civic Elections and Census Enumeration throughout the City of Edmonton's polling districts. Each ledger corresponds to one polling district within the City and were carried by City staff to each address in the district to record information regarding the occupants. The ledgers have been separated from the published copies in order to address concerns regarding their preservation.

Civic Elections and Census Enumeration (1875-1977)

This series consists of the records created by the Office of the City Clerk relating to local elections. The material contains voters' lists, burgesses' lists, lists of electors, and census enumeration records. Two subseries have been created to house the published, access copies and the original ledgers carried by City staff when the information was collected.

Civic Elections and Census Enumeration

Access Copies

This subseries consists of published copies of voters' and burgesses' lists produced from the original ledgers used to gather the information from districts across the City of Edmonton. The published copies amalgamate multiple districts into fewer ledgers, usually three to five, depending on the year. The published copies also incorporate any revisions or edits that may have been made to the information drawn from the original ledgers and were used as reference copies.

Royal Visits

This series consists of correspondence relating to planning for the Royal Visit to Edmonton in 1939 and 1951.

  • File 1: Correspondence and plans dealing with the construction of bleachers for the Royal Visit of 1939.
  • File 2: Correspondence of the Royal Visit Planning Committee, 1951, including maps of the processional route and local schedules.

Photographs

This series consists of photographs of the University of Alberta, wartime housing, the 109 Street subway, sanitation trucks, construction on bridges and roads, streetscapes, trolleys, and buses.

Engineer's Department Records, 1901-1962

This series consists of textual records and photographs created by the Engineer's Department. The series includes the following classes:

Class 1: Administration, 1915-1962
This class contains information relating to the various tasks involved in administering the City Engineer's Department. The department maintained a large fleet of vehicles and equipment and was responsible for a large number of employees. Much of the correspondence in this class refers to these two subjects as well as inspections and testing of products and machinery, safety, and accidents involving the City Engineer's Department. There is also a substantial amount of general correspondence relating to a wide variety of subject matter.

This class has been divided into the following subclasses: Accidents; Safety; Machinery and Equipment; Inspections and Testing; Personnel; General Correspondence.

Class 2: Airports, 1933-1960
This class contains information relating to the development and administration of the Municipal Airport. The correspondence includes information on user groups and maintenance. There is also some material relating to the operation and use of the Cooking Lake Sea Plane Base.

Class 3: Bridges, 1908-1957
This class contains information relating to the construction and maintenance of city bridges, in particular, the High Level, Low Level, Fifth Street, and Groat Road Bridges. There is also information pertaining to the Canadian Pacific, the Canadian National, and the Grand Trunk Pacific Railways, as well as correspondence relating to traffic control on bridges.

Class 4: Civic Departments, 1926-1962
This class contains correspondence with different civic departments on matters relating to the City Engineer's Department. This includes budgets, financial statements, and estimates of expenditure; answers to inquiries from the City Commissioners; health and safety issues; and legal correspondence relating mostly to leases and agreements.

This class has been divided into the following sub-classes: Edmonton Board of Health; City Commissioners; City Solicitor; Finance Department; Parks Department.

Class 5: Civil Defence, 1953-1957
This class contains information relating to the involvement of the City Engineer's Department in preparations for civil defence in the case of war. Interdepartmental correspondence is included as well as provincial and federal newsletters on the subject.

Class 6: Coal Mining, 1923-1933
This class contains correspondence relating to the impact of mining activity and its impact on construction and road development in Edmonton.

Class 7: Garbage Collection, Incinerators & Dumpsites, 1931-1959
This class contains information relating to the collection and disposal of garbage and the use and selection of dumpsites, all of which were the responsibility of the City Engineer's Department. Correspondence relating to the operation and maintenance of City incinerators, and the problems associated with them, is also included.

Class 8: Gravel Pits, 1940-1959
This class contains correspondence with the City Engineer's Department relating to arrangement for the use of City gravel pits.

Class 9: Street Improvements, Alterations & Repairs, 1921-1960
This class contains correspondence relating to the different areas of improvements undertaken by the City Engineer's Department. These include the acquisition of property to allow development; response to complaints about street, lane, and sidewalk conditions; and easements and encroachments.

This class has been divided into the following subclasses: Local Improvements; Easements & Encroachments.

Class 10: Planning & Transportation Development, 1938-1962
This class contains information relating to the City Engineer's Department's involvement in different areas of planning and development, such as the resubdivision and replotting of land to assist in future growth. There is also correspondence from the Technical Planning Board, as well as material relating to different annexation proposals. There is also material relating to the development of improved traffic routes through the city.

Class 11: Railways, 1913-1960
This class contains correspondence with the City Engineer's Department relating to the different railway companies, notably the Canadian Pacific Railway Company and the Canadian National Railway Company. Subject matter includes maintenance agreements in connection with bridges, spur tracks, and the operation of level crossings.

Class 12: Roadways, 1923-1961
The bulk of the correspondence in this class relates to bridge and road improvements during the 1920s and 1930s. These two subjects were interrelated and were filed together by the City Engineer's Department. Correspondence relating to street and lane closures, paving and subways were also included.

This class has been divided into the following subclasses: Road Improvements; Paving; Subways; Street Cleaning and Snow Removal.

Class 13: Sewers & Drainage, 1901-1958
This class contains information relating to the planning, construction, and improvement of sewer and drainage services in Edmonton. Such subject matters as charges and assessment, flooding claims, and sewage treatment plants are also included.

Engineer's Department Records, 1911-1968

This series consists of correspondence, contracts, financial records, production records, paving blueprints, and payroll ledgers, as well as photographs of construction projects undertaken by the Engineer's Department. The series includes the following classes:

Class 1: Financial Records, 1919-1942
This class consists of records listing financial debits and credits.

Class 2: Gravel Records, 1958-1961
This class consists of gravel supply contracts and ledgers illustrating the amount and types of gravel supplied from different pits.

Class 3: Miscellaneous Files, 1922-1963
This class consists of correspondence with the City of Edmonton Engineer's Department, records illustrating employee performance, and labour union contracts.

Class 4: Paving Blueprints, 1929-1967
This class consists primarily of blueprints showing the progressing of road pacing during the 1940s, 1950s, and 1960s. The class also includes financial graphs and statistics in addition to correspondence. Files in this class corresponding to Edmonton addresses are organized alphabetically by name, by avenues (lowest to highest) and streets (lowest to highest).

Class 5: Traffic, 1965-1967
This class consists of correspondence with the Engineer's Department relating to concerns over traffic in the city.

Class 6: Winter Works, 1959-1968
The class contains correspondence and payroll statements listing labour costs for winter works projects. Payroll statements are listed by project and claim number rather than alphabetically or chronologically.

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