Series 8.1 - Edmonton Financial Accounts (1892-1915)

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Title and statement of responsibility area

Title proper

Edmonton Financial Accounts (1892-1915)

General material designation

  • Textual record

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  • Source of title proper: Title based on contents of series.

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Series

Reference code

CA EDM RG-8-8.1

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Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1892 - 1915 (Creation)

Physical description area

Physical description

2 m of textual records

Publisher's series area

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Archival description area

Name of creator

Administrative history

A Finance Committee was established in 1892 and consisted of three Aldermen, who acquired the financial services of a Town Treasurer. The Town Treasurer reported to the Finance Committee of Town Council, which had ultimate control over the public purse. The Town Treasurer was responsible for providing financial advice for the efficient management and accountability of public funds. All financial transactions were recorded in the Town Treasurer's Ledger. In 1898 the Office of the Treasurer became the Office of the Secretary-Treasurer.

Name of creator

(1899-1912)

Administrative history

The duties of the Secretary Treasurer likely included attending Council meetings and recording all reports, decisions and other proceedings of the Council and maintaining all books, documents, records of the Council and the originals or duly certified copies of all bylaws thereof. The Secretary Treasurer jointly with the Mayor executed all contracts, deeds and other documents required to be executed by the Corporation and affixed the seal of the Corporation thereto when required. Duties also included receiving and safely keeping all money belonging to the City; paying money as directed by law or by bylaw; depositing all money for Council; jointly signing necessary checks with the Mayor as well as debentures, promissory notes and other securities; and preparing and submitting regular financial reports stating moneys at the credit of the City.

Custodial history

Scope and content

This series includes correspondence, ledgers and receipts. This series contains the following classes:

  • Class 1: Journal detailing income and expenditures, 1892-1915
  • Class 2: Cash book detailing income and expenditures, 1892-1902
  • Class 3: Ledger detailing finances of various departments and listing the major areas of public expenditure, 1892-1899 (includes index)
  • Class 4 : Ledger detailing the financial situation of the Town and listing the major areas of expenditure and sources of revenue, 1899-1904 (includes index)
  • Class 5: Two cheque books, 1894-1896
  • Class 6: Correspondence, receipts and financial statements, 1896-1904

Notes area

Physical condition

Immediate source of acquisition

These records were transferred to the City of Edmonton Archives via the Office of the City Clerk in 1965.

Arrangement

Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

There are no restrictions on access.

Terms governing use, reproduction, and publication

Copyright may apply.

Finding aids

File list available online.

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Accruals

No further accruals are expected.

General note

Accession number: A65-251

Alternative identifier(s)

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Institution identifier

City of Edmonton Archives

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Rules for Archival Description (RAD)
Archives Society of Alberta Subject Terms

Status

Final

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Dates of creation, revision and deletion

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Script of description

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Physical storage

  • Box: RG Room
  • Shelf: RG Room