Series 1 - Clippings files

Biography clippings files City clippings files General clippings files

Title and statement of responsibility area

Title proper

Clippings files

General material designation

  • Textual record - published

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on contents of series.

Level of description

Series

Reference code

CA EDM RG-200-1

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • [ca. 1880 - 2013] (Creation)

Physical description area

Physical description

146 m of published material

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Custodial history

Scope and content

In the 1940s, the Archives and Landmarks Committee, together with the Northern Alberta Pioneers and Old Timer’s Association, began keeping subject based clippings files. Another collection of clippings files was started by the Legislative Library, donated to the Provincial Archives of Alberta and then transferred to the Archives and Landmarks Committee. When it was formed in 1971, the City of Edmonton Archives took over the Committee’s textual collections, including the clippings files. The Archives continued to add to the clippings files until 2017.

Over the years, diverse arrays of materials ranging from original documents to publications were kept in these files. This type of cataloguing was common, however archival best practice has moved away from this method. Many archives no longer maintain clippings files and when they do, they generally contain only published materials.

Currently, there are three distinct types of material located within the City of Edmonton Archives Clippings Files:

  • Clippings: Materials removed, or clipped, from a larger piece, usually a newspaper or periodical.

  • Ephemera: Materials, usually printed documents, created for a specific, limited purpose, and generally designed to be discarded after use. Examples include advertisements, tickets, brochures, and receipts.

  • Discrete Item: An item, usually unique and original, that is not part of a larger body of material (e.g., a fonds or collection). Repositories sometimes acquire materials that do not form a part of a larger fonds, collection or series. Context of creation, accumulation and use may or may not be known and, even if they are known, no other materials of the same provenance may be held by the repository. At the City of Edmonton Archives some discrete items were once part of a larger body and were moved to a clippings file.

This series consists of over 26,000 clipping files. The series has been divided into the following subseries:

  • Subseries 1: Biography clippings files
  • Subseries 2: City clippings files
  • Subseries 3: General clippings files

Notes area

Physical condition

Immediate source of acquisition

Arrangement

The material was arranged by the archivist by subject.

Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

There are no restrictions on access.

Terms governing use, reproduction, and publication

Copyright may apply.
Reproduction restrictions may apply.

Finding aids

Associated materials

Related materials

Accruals

No further accruals are expected.

General note

Clippings files are not meant to be the ultimate collection on a topic, but instead a starting point for further research.

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

City of Edmonton Archives

Rules or conventions

Rules for Archival Description

Status

Final

Level of detail

Dates of creation, revision and deletion

Language of description

Script of description

Sources

Accession area

Related subjects

Related people and organizations

Related places

Related genres