Zona do título e menção de responsabilidade
Título próprio
Designação geral do material
- Documento textual
- Graphic material - photograph
- Material cartográfico
Título paralelo
Outra informação do título
Título(s) de declaração(ões) de responsabilidade
Notas ao título
- Fonte do título próprio: Title based on name of creator.
Nível de descrição
Entidade detentora
Código de referência
Zona de edição
Declaração de edição
Declaração de responsabilidade da edição
Zona de detalhes específicos de materiais
Declaração de escala (cartográfica)
Declaração de projeção (cartográfica)
Declaração de coordenadas (cartográfica)
Declaração de escala (arquitetural)
Autoridade emissora e denominação (filatélica)
Zona de datas de criação
Data(s)
-
1892 - 2016 (Produção)
- Produtor
- Office of the City Clerk
Zona de descrição física
Descrição física
348.35 m of textual records and other material.
Zona dos editores das publicações
Título da editora
Títulos paralelos das publicações do editor
Outra informação do título das publicações do editor
Declaração de responsabilidade em relação à série editora
Numeração das publicações do editor
Nota sobre as publicações do editor
Zona da descrição do arquivo
Nome do produtor
História administrativa
The Office of the City Clerk is among the oldest functions within the City. The first clerk, A.G. Randall, was appointed in 1892, shortly after Edmonton was incorporated as a Town. In 1893 Mr. Randall's duties were expanded to include the position of Town Assessor. This situation continued until 1898 when the two positions were separated. Randall was succeeded in 1898 by F.K. Gibson. Following Gibson's death in 1900, the positions of Town Clerk and Town Secretary-Treasurer were amalgamated under G.J. Kinnaird, who continued to fill this position until after Edmonton was incorporated as a City in 1904. F.M.C. Crosskill became City Secretary Treasurer in 1907. In 1912 the number of City officials was greatly expanded and the position of secretary treasurer was divided into those of City Clerk and Treasurer.
Over the years the City Clerk has been responsible for providing legislative, operational and administrative support to City Council. This includes meeting management for Council, including creating agendas and recording minutes; conducting municipal elections and censuses; and records management, including the safekeeping of original or certified copies of bylaws, proceedings, and contracts.
Until at least the 1970s the Office of the City Clerk reported directly to City Council. Around the late 1970s and early 1980s the reporting structure grew contentious - some wanted the City Clerk to report to the Chief Commissioner (later City Manager) to streamline efficiency, while others wanted to maintain the Clerk's relationship with Council to maintain the Office's independence. In 1987 Bylaw 8461 was passed, stating that the City Clerk was now under the direction of the Office of the City Manager. In 1997 the Office of the City Clerk had been moved to the Corporate Services Department, but in 2016 it was moved back to the Office of the City Manager.
História custodial
Âmbito e conteúdo
Fonds consists of minutes, reports, correspondence, invoices, clippings, scrapbooks, bylaws, contracts, minutes, and records relating to voter and census enumeration.
An order has been imposed on the material. The arrangement includes multiple series. The first 10 (RG-8.0 - RG-8.9) were processed in the 1970s and 1980s. Due to the size of the collection, the processing archivist decided to create a new division for each accession. From the 1990s the records were processed and arranged based on function, as reflected from RG-8.10 onwards.
- RG-8.0: The Papers of the Edmonton Town/City Secretary (1892-1912)
- RG-8.1: Edmonton Financial Accounts (1892-1915)
- RG-8.2: Debenture (1897)
- RG-8.3: Office of the City Clerk (1891-1913)
- RG-8.4: Election Scrapbooks (1918-1963)
- RG-8.5: Bylaws regarding Royal Visits (1939-1951)
- RG-8.6: Office of the City Clerk (1935-1972)
- RG-8.7: Public Affairs Committee (1968-1973)
- RG-8.8: Office of the City Clerk (1969-1974)
- RG-8.9: Office of the City Clerk (1965-1973)
- RG-8.10: Special Committee Reports of the City Clerk (1907-1966)
- RG-8.11: Civic Elections and Census Enumeration (1895-1974)
- RG-8.12: Bylaws (1892-2014)
- RG-8.13: Contracts (1893-1989)
- RG-8.14: Minutes (1892-1991)
- RG-8.15: Committee Minutes
- RG-8.16: Bylaw Committee Reports
- RG-8.17: Finance Committee Reports
- RG-8.18: Reports and Publications
- RG-8.19: Petitions
- RG-8.20: Executive Committee
- RG-8.21: Rules and Procedures Committee
- RG-8.22: Procedures Review Committee
- RG-8.23: Airport Study Committee
- RG-8.24: Audit Committee
- RG-8.25: Land Sales Committee
- RG-8.26: Legislative Committee
- RG-8.27: Utilities and Engineering Committee
- RG-8.28: Economic Affairs Committee
- RG-8.29: Council Communications
- RG-8.30: City Crest Committee
- RG-8.31: Edmonton Coronation Celebration Committee
Zona das notas
Condição física
Fonte imediata de aquisição
This material was transferred to the City of Edmonton Archives beginning in 1964. Material has come both directly from the Office of the City Clerk as well as through the Corporate Records Centre.
Organização
The photographs were assigned item numbers with the prefix EA-193.
Idioma do material
- inglês
Sistema de escrita do material
Localização de originais
Disponibilidade de outros formatos
Restrições de acesso
These records contain information that is protected in alignment with the Freedom of Information and Protection of Privacy (FOIP) Act.
Termos de uso que regem, reprodução e publicação
Copyright may apply.
Reproduction restrictions may apply.
Instrumentos de descrição
Materiais associados
Incorporações
Further accruals are expected.
Nota geral
Accession numbers: A58-1, A61-220, A63-109, A64-1, A64-132, A65-1, A66-349, A68-1, A69-17, A70-19, A71-64, A72-33, A72-56, A73-63, A74-45, A76-50, A76-60, A74-70, A74-76, A74-79, A75-75, A76-50, A76-103, A77-24, A77-38, A77-40, A77-84, A78-32, A78-63, A78-68, A79-35, A79-36, A79-150, A80-12, A80-78, A81-33a, A81-53, A81-99, A81-150, A82-115, A83-3, A83-33, A83-106, A84-15, A85-9, A85-16, A87-23, A87-114, A87-140, A88-55, A90-23, A91-12, A91-76, A91-125, A92-14, A92-103, A92-151, A93-17, A93-22, A93-74, A93-127, A93-167, A94-95, A94-140, A94-141, A94-167, A95-110, A95-207, A96-66, A96-86, A96-173, A97-161, A98-19, A98-36, A98-155, A99-70, A99-73, A99-103, A99-105, A99-155, A99-170, A2000-82, A2000-111, A2000-139, A2001-70, A2002-59, A2002-94, A2002-102, A2003-86, A2004-127, A2005-0, A2005-143, A2006-0, A2006-151, A2007-85, A2008-83, A2008-96, A2009-34, A2009-60, A2009-88, A2009-91, A2009-97, A2009-101, A2009-102, A2009-123, A2009-125, A2010-6, A2010-138, A2011-11, A2011-136, A2012-77, A2012-136, A2013-166, A2014-29, A2014-31, A2015-56, A2014-138, A2015-151, A2016-86, A2016-87, A2016-88, A2016-89, A2016-90, A2016-91, A2016-92, A2016-93, A2016-94, A2016-95, A2017-118, A2017-40, A2017-74, A2018-34, A2018-72, A2018-148, A2018-161, A2019-59, A2020-2, A2020-20, A2021-22, A2020-27, A2020-40, A2021-50, A2021-39
Descrição física
This fonds also includes 130 photographs, 15 scrapbooks, and 74 maps.
Identificador(es) alternativo(s)
Número normalizado
Número normalizado
Pontos de acesso
Pontos de acesso - Assuntos
Pontos de acesso - Locais
Pontos de acesso - Nomes
Pontos de acesso de género
Zona do controlo
Descrição do identificador do registro
Identificador da instituição
Regras ou convenções
Rules for Archival Description (RAD)
Archives Society of Alberta Subject Terms