Title and statement of responsibility area
City of Edmonton. Office of the City Clerk fonds
General material designation
- Textual record
- Graphic material - photograph
- Cartographic material
Office of the Treasurer; Office of the Secretary Treasurer; Office of the City Assessor
Other title information
Title statements of responsibility
- Source of title proper: Title based on name of creator.
Level of description
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
1875 - 2016 (Creation)
- Office of the City Clerk
Physical description area
260.73 m of textual records and other material.
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
The Office of the City Clerk is among the oldest functions within the City. The first clerk, A.G. Randall, was appointed in 1892, shortly after Edmonton was incorporated as a Town. In 1893 Mr. Randall's duties were expanded to include the position of Town Assessor. This situation continued until 1898 when the two positions were separated. Randall was succeeded in 1898 by F.K. Gibson. Following Gibson's death in 1900, the positions of Town Clerk and Town Secretary-Treasurer were amalgamated under G.J. Kinnaird, who continued to fill this position until after Edmonton was incorporated as a City in 1904. F.M.C. Crosskill became City Secretary Treasurer in 1907. In 1912 the number of City officials was greatly expanded and the position of secretary treasurer was divided into those of City Clerk and Treasurer.
Over the years the City Clerk has been responsible for providing legislative, operational and administrative support to City Council. This includes meeting management for Council, including creating agendas and recording minutes; conducting municipal elections and censuses; and records management, including the safekeeping of original or certified copies of bylaws, proceedings, and contracts.
Until at least the 1970s the Office of the City Clerk reported directly to City Council. Around the late 1970s and early 1980s the reporting structure grew contentious - some wanted the City Clerk to report to the Chief Commissioner (later City Manager) to streamline efficiency, while others wanted to maintain the Clerk's relationship with Council to maintain the Office's independence. In 1987 Bylaw 8461 was passed, stating that the City Clerk was now under the direction of the Office of the City Manager. In 1997 the Office of the City Clerk had been moved to the Corporate Services Department, but in 2016 it was moved back to the Office of the City Manager.
Scope and content
Fonds consists of minutes, reports, correspondence, invoices, clippings, scrapbooks, bylaws, contracts, minutes, and records relating to voter and census enumeration.
An order has been imposed on the material. The arrangement includes multiple series. The first 10 (RG-8.0 - RG-8.9) were processed in the 1970s and 1980s. Due to the size of the collection, the processing archivist decided to create a new division for each accession. From the 1990s the records were processed and arranged based on function, as reflected from RG-8.10 onwards.
- RG-8.0: The Papers of the Edmonton Town/City Secretary (1892-1912)
- RG-8.1: Edmonton Financial Accounts (1892-1915)
- RG-8.2: Debenture (1897)
- RG-8.3: Office of the City Clerk (1891-1913)
- RG-8.4: Election Scrapbooks (1918-1963)
- RG-8.5: Bylaws regarding Royal Visits (1939-1951)
- RG-8.6: Office of the City Clerk (1935-1972)
- RG-8.7: Public Affairs Committee (1968-1973)
- RG-8.8: Office of the City Clerk (1969-1974)
- RG-8.9: Office of the City Clerk (1965-1973)
- RG-8.10: Special Committee Reports of the City Clerk (1907-1966)
- RG-8.11: Civic Elections and Census Enumeration (1895-1974)
- RG-8.12: Bylaws (1892-2014)
- RG-8.13: Contracts (1893-1989)
- RG-8.14: Minutes (1892-1991)
- RG-8.15: Committee Minutes
- RG-8.16: Bylaw Committee Reports
- RG-8.17: Finance Committee Reports
- RG-8.18: Reports and Publications
- RG-8.19: Petitions
- RG-8.20: Executive Committee
- RG-8.21: Rules and Procedures Committee
- RG-8.22: Procedures Review Committee
- RG-8.23: Airport Study Committee
- RG-8.24: Audit Committee
- RG-8.25: Land Sales Committee
- RG-8.26: Legislative Committee
- RG-8.27: Utilities and Engineering Committee
Immediate source of acquisition
This material was transferred to the City of Edmonton Archives beginning in 1964. Material has come both directly from the Office of the City Clerk as well as through the Corporate Records Centre.
The photographs were assigned item numbers with the prefix EA-193.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Some files are restricted.
Terms governing use, reproduction, and publication
Copyright may apply.
Reproduction restrictions may apply.
Further accruals are expected.
Accession numbers: A58-1, A61-220, A63-109, A64-1, A64-132, A65-1, A66-349, A68-1, A71-64, A74-45, A76-60, A76-50, A69-17, A70-19, A72-33, A72-56, A73-63, A74-70, A74-76, A74-79, A75-75, A76-50, A77-38, A77-40, A77-84, A78-32, A78-63, A79-35, A79-36, A79-150, A80-78, A81-53, A81-99, A82-115, A83-3, A83-106, A84-15, A85-9, A85-16, A87-23, A87-114, A87-140, A88-55, A90-23, A91-12, A91-76, A92-14, A92-151, A93-17, A93-22, A93-74, A93-127, A93-167, A94-95, A94-140, A94-141, A94-167, A95-110, A95-207, A96-86, A96-173, A98-19, A98-155, A99-73, A99-105, A99-155, A2000-82, A2000-139, A2001-70, A2002-94, A2004-127, A2005-0, A2005-143, A2006-0, A2006-151, A2007-85, A2008-96, A2009-34, A2009-88, A2009-91, A2009-97, A2009-101, A2009-102, A2009-123, A2009-125, A2010-6, A2010-138, A2011-11, A2011-136, A2012-77, A2012-136, A2013-166, A2014-29, A2014-31, A2015-56, A2014-138, A2015-151, A2017-118, A2017-40, A2017-74, A2018-72, A2018-161, A2020-2, A2020-20, A2021-22, A2020-27, A2020-40, A2021-50
This fonds also includes 130 photographs, 15 scrapbooks, and 2 maps.
Standard number area
Subject access points
Place access points
Name access points
Genre access points
Description record identifier
Rules or conventions
Rules for Archival Description (RAD)
Archives Society of Alberta Subject Terms