Series 1 - City Clerks and Administrative Records

Open original Digital object

Title and statement of responsibility area

Title proper

City Clerks and Administrative Records

General material designation

  • Textual record
  • Architectural drawing
  • Cartographic material

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on contents of series.

Level of description

Series

Reference code

CA EDM RG-11-1

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1926 - 1976, predominant 1926 - 1969 (Creation)

Physical description area

Physical description

18 m of textual records. - 15 maps. - 24 architectural drawings

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Custodial history

Scope and content

This series consists of records related to the City Clerk's Office. This series contains the following subseries:

1.1 Bylaws and Licenses
This subseries contains correspondence, drafts, final copy, and enforcement regulations relating to bylaws and licenses enacted in the city.

1.2 Elections and Census
This subseries contains correspondence, drafts, promotional materials, information circulars, and other materials relating to elections and census studies held in the city.

1.3 Shared Management Services
This subseries contains records which deal with the number of services which were provided to many or all of the City's departments. This includes printing services, advertising and promotions, communications, information technology (IT) services, the Civic Garage, the legal department, the stores and works department, and the coordination of civic special events (such as VIP visits, anniversary celebrations and commemorations of historic events).

1.4 Mayor / Council Inquiries & Correspondence
This subseries contains correspondence, to and from the Mayor, Commissioners, and Councilors relating to issues raised for council action, including complaints and inquiries.

1.5 Departmental Reports / Policies
This subseries contains reports prepared by City departments, and policies and procedures they proposed to be approved by the Councilors.

1.6 Personnel / City Employees
This subseries contains correspondence and procedures dealing with city employees, including negotiations with unions, contract staff, benefits, and attendance at conferences.

1.7 Advisory and Standing Committees
This subseries contains correspondence, reports, action requests, and other administrative materials relating to committees struck by and reporting to City Council.

Notes area

Physical condition

Immediate source of acquisition

This material was transferred to the City of Edmonton Archives between 1973 and 1985 directly from the Office of the City Commissioners and the Office of the City Manager.

Arrangement

This material was re-arranged by the archivist between 2007 and 2011 to make it more accessible. The original class and file numbers have been retained in columns on the right hand side of the finding aid.
The cartographic material was assigned item numbers with the prefix EAM-115 and EAM-428.

Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

There are no restrictions on access.

Terms governing use, reproduction, and publication

Copyright may apply.
Reproduction restrictions may apply.

Finding aids

File list available online.

Associated materials

Related materials

Accruals

Further accruals are expected.

General note

Accession numbers: A73-52, A85-20

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

City of Edmonton Archives

Rules or conventions

Rules for Archival Description (RAD)
Archives Society of Alberta Subject Terms

Status

Final

Level of detail

Dates of creation, revision and deletion

Language of description

Script of description

Sources

Digital object (Master) rights area

Digital object (Reference) rights area

Digital object (Thumbnail) rights area

Accession area

Related subjects

Related people and organizations

Related places

Related genres

Physical storage

  • Box: RG Room
  • Map cabinet: West B