Subseries 1 - Archives Committee

Title and statement of responsibility area

Title proper

Archives Committee

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on name of creator.

Level of description


Reference code

CA EDM RG-21-2-1

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 1938 - [ca.1944] (Creation)
    Archives Committee

Physical description area

Physical description

6 cm of textual records

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator


Administrative history

The City of Edmonton Archives Committee was created by a resolution of City Council, September 26, 1938. The resolution stated: “That a Committee be set up to have charge of the Archives of the City, consisting of the senior of the Commissioners and two other citizens to be selected by council, same to be a permanent committee on Archives.” It can be construed to be limited to the archival records of the city, but the committee appears to have immediately expanded the mandate to acquire documentation and artifacts about the history of Edmonton (minutes, December 1, 1938).

The committee members, appointed by resolution of City Council, October 24, 1938, consisted originally of Albert Edward Ottewell, Registrar, University of Alberta, as Chairman; John Blue, Secretary, Edmonton Chamber of Commerce (formerly Alberta Provincial Librarian); and R.J. Gibb; City Commissioner; with Alfred Russell, City Clerk serving as Secretary and, initially, Custodian. The membership was expanded by resolution of Council, October 10, 1939, to include Hugh C. Gourlay, City Librarian, who also became City Archivist (minutes, September 11, 1940, p. 1).

The Committee appears to have become moribund sometime after the September 11, 1940 meeting. The only other records of activity relate to actions of Hugh Gourlay to identify space in the City Library for archival storage (December 1944). The committee continued to be listed in official City organization documents until 1944, but disappears from the 1945 lists.

Custodial history

Scope and content

This sub-series consists of one file created by Albert Edward Ottewell, Chairman, and one file created by Alfred Russell, Secretary. The files contain correspondence relating to the acquisition of information about establishing a civic archives committee, draft and final minutes, and reports.

The subseries contains the following two files:

  • File 1 - Chairman's Files (1938-1944)
  • File 2 - Secretary's Files (1938-1940)

Notes area

Physical condition

Immediate source of acquisition

This material was transferred to the City of Edmonton Archives in 1992 and 2005 by the Edmonton Historical Board and the City of Edmonton Archives respectively.


The material was arranged according to the filing system of the creator.

Language of material

  • English
  • French

Script of material

Location of originals

Availability of other formats

Restrictions on access

There are no restrictions on access.

Terms governing use, reproduction, and publication

Copyright may apply.

Finding aids

See Scope and content above.

Associated materials

Related materials


No further accruals are expected.

General note

Accession numbers: A92-6, A2005-104

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

City of Edmonton Archives

Rules or conventions

Rules for Archival Description (RAD)
Archives Society of Alberta Subject Terms



Level of detail

Dates of creation, revision and deletion

Language of description

Script of description


Accession area

Related subjects

Related people and organizations

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Related genres