Zone du titre et de la mention de responsabilité
Titre propre
Dénomination générale des documents
- Document textuel
- Graphic material - photograph
- Document cartographique
Titre parallèle
Compléments du titre
Mentions de responsabilité du titre
Notes du titre
- Source du titre propre: Title based on name of creator.
Niveau de description
Cote
Zone de l'édition
Mention d'édition
Mentions de responsabilité relatives à l'édition
Zone des précisions relatives à la catégorie de documents
Mention d'échelle (cartographique)
Mention de projection (cartographique)
Mention des coordonnées (cartographiques)
Mention d'échelle (architecturale)
Juridiction responsable et dénomination (philatélique)
Zone des dates de production
Date(s)
-
1892 - 2016 (Production)
- Producteur
- Office of the City Clerk
Zone de description matérielle
Description matérielle
348.35 m of textual records and other material.
Zone de la collection
Titre propre de la collection
Titres parallèles de la collection
Compléments du titre de la collection
Mention de responsabilité relative à la collection
Numérotation à l'intérieur de la collection
Note sur la collection
Zone de la description archivistique
Nom du producteur
Histoire administrative
The Office of the City Clerk is among the oldest functions within the City. The first clerk, A.G. Randall, was appointed in 1892, shortly after Edmonton was incorporated as a Town. In 1893 Mr. Randall's duties were expanded to include the position of Town Assessor. This situation continued until 1898 when the two positions were separated. Randall was succeeded in 1898 by F.K. Gibson. Following Gibson's death in 1900, the positions of Town Clerk and Town Secretary-Treasurer were amalgamated under G.J. Kinnaird, who continued to fill this position until after Edmonton was incorporated as a City in 1904. F.M.C. Crosskill became City Secretary Treasurer in 1907. In 1912 the number of City officials was greatly expanded and the position of secretary treasurer was divided into those of City Clerk and Treasurer.
Over the years the City Clerk has been responsible for providing legislative, operational and administrative support to City Council. This includes meeting management for Council, including creating agendas and recording minutes; conducting municipal elections and censuses; and records management, including the safekeeping of original or certified copies of bylaws, proceedings, and contracts.
Until at least the 1970s the Office of the City Clerk reported directly to City Council. Around the late 1970s and early 1980s the reporting structure grew contentious - some wanted the City Clerk to report to the Chief Commissioner (later City Manager) to streamline efficiency, while others wanted to maintain the Clerk's relationship with Council to maintain the Office's independence. In 1987 Bylaw 8461 was passed, stating that the City Clerk was now under the direction of the Office of the City Manager. In 1997 the Office of the City Clerk had been moved to the Corporate Services Department, but in 2016 it was moved back to the Office of the City Manager.
Historique de la conservation
Portée et contenu
Fonds consists of minutes, reports, correspondence, invoices, clippings, scrapbooks, bylaws, contracts, minutes, and records relating to voter and census enumeration.
An order has been imposed on the material. The arrangement includes multiple series. The first 10 (RG-8.0 - RG-8.9) were processed in the 1970s and 1980s. Due to the size of the collection, the processing archivist decided to create a new division for each accession. From the 1990s the records were processed and arranged based on function, as reflected from RG-8.10 onwards.
- RG-8.0: The Papers of the Edmonton Town/City Secretary (1892-1912)
- RG-8.1: Edmonton Financial Accounts (1892-1915)
- RG-8.2: Debenture (1897)
- RG-8.3: Office of the City Clerk (1891-1913)
- RG-8.4: Election Scrapbooks (1918-1963)
- RG-8.5: Bylaws regarding Royal Visits (1939-1951)
- RG-8.6: Office of the City Clerk (1935-1972)
- RG-8.7: Public Affairs Committee (1968-1973)
- RG-8.8: Office of the City Clerk (1969-1974)
- RG-8.9: Office of the City Clerk (1965-1973)
- RG-8.10: Special Committee Reports of the City Clerk (1907-1966)
- RG-8.11: Civic Elections and Census Enumeration (1895-1974)
- RG-8.12: Bylaws (1892-2014)
- RG-8.13: Contracts (1893-1989)
- RG-8.14: Minutes (1892-1991)
- RG-8.15: Committee Minutes
- RG-8.16: Bylaw Committee Reports
- RG-8.17: Finance Committee Reports
- RG-8.18: Reports and Publications
- RG-8.19: Petitions
- RG-8.20: Executive Committee
- RG-8.21: Rules and Procedures Committee
- RG-8.22: Procedures Review Committee
- RG-8.23: Airport Study Committee
- RG-8.24: Audit Committee
- RG-8.25: Land Sales Committee
- RG-8.26: Legislative Committee
- RG-8.27: Utilities and Engineering Committee
- RG-8.28: Economic Affairs Committee
- RG-8.29: Council Communications
- RG-8.30: City Crest Committee
- RG-8.31: Edmonton Coronation Celebration Committee
Zone des notes
État de conservation
Source immédiate d'acquisition
This material was transferred to the City of Edmonton Archives beginning in 1964. Material has come both directly from the Office of the City Clerk as well as through the Corporate Records Centre.
Classement
The photographs were assigned item numbers with the prefix EA-193.
Langue des documents
- anglais
Écriture des documents
Localisation des originaux
Disponibilité d'autres formats
Restrictions d'accès
These records contain information that is protected in alignment with the Freedom of Information and Protection of Privacy (FOIP) Act.
Délais d'utilisation, de reproduction et de publication
Copyright may apply.
Reproduction restrictions may apply.
Instruments de recherche
Éléments associés
Accroissements
Further accruals are expected.
Note générale
Accession numbers: A58-1, A61-220, A63-109, A64-1, A64-132, A65-1, A66-349, A68-1, A69-17, A70-19, A71-64, A72-33, A72-56, A73-63, A74-45, A76-50, A76-60, A74-70, A74-76, A74-79, A75-75, A76-50, A76-103, A77-24, A77-38, A77-40, A77-84, A78-32, A78-63, A78-68, A79-35, A79-36, A79-150, A80-12, A80-78, A81-33a, A81-53, A81-99, A81-150, A82-115, A83-3, A83-33, A83-106, A84-15, A85-9, A85-16, A87-23, A87-114, A87-140, A88-55, A90-23, A91-12, A91-76, A91-125, A92-14, A92-103, A92-151, A93-17, A93-22, A93-74, A93-127, A93-167, A94-95, A94-140, A94-141, A94-167, A95-110, A95-207, A96-66, A96-86, A96-173, A97-161, A98-19, A98-36, A98-155, A99-70, A99-73, A99-103, A99-105, A99-155, A99-170, A2000-82, A2000-111, A2000-139, A2001-70, A2002-59, A2002-94, A2002-102, A2003-86, A2004-127, A2005-0, A2005-143, A2006-0, A2006-151, A2007-85, A2008-83, A2008-96, A2009-34, A2009-60, A2009-88, A2009-91, A2009-97, A2009-101, A2009-102, A2009-123, A2009-125, A2010-6, A2010-138, A2011-11, A2011-136, A2012-77, A2012-136, A2013-166, A2014-29, A2014-31, A2015-56, A2014-138, A2015-151, A2016-86, A2016-87, A2016-88, A2016-89, A2016-90, A2016-91, A2016-92, A2016-93, A2016-94, A2016-95, A2017-118, A2017-40, A2017-74, A2018-34, A2018-72, A2018-148, A2018-161, A2019-59, A2020-2, A2020-20, A2021-22, A2020-27, A2020-40, A2021-50, A2021-39
Description matérielle
This fonds also includes 130 photographs, 15 scrapbooks, and 74 maps.
Identifiant(s) alternatif(s)
Numéro normalisé
Numéro normalisé
Mots-clés
Mots-clés - Sujets
Mots-clés - Lieux
Mots-clés - Noms
Mots-clés - Genre
Zone du contrôle
Identifiant de la description du document
Identifiant du service d'archives
Règles ou conventions
Rules for Archival Description (RAD)
Archives Society of Alberta Subject Terms